Introduction
At Circular Covers, privacy and data security form an integral part of how we conduct business. As a company operating exclusively in a business-to-business environment, we recognize that trust and confidentiality are the foundation of every professional relationship. This Privacy Statement explains how Circular Covers handles, protects, and uses business-related information in the course of its activities. Our commitment to responsible data management ensures that all information entrusted to us is treated with care, transparency, and in full compliance with
applicable data protection laws, including the General Data Protection Regulation (GDPR). Through this statement, we aim to provide our partners with clear insight into our privacy practices, reinforcing our shared values of integrity, responsibility, and respect for data privacy.
1. Information Collection
In the context of our business-to-business relationships, Circular Covers collects only essential information necessary to conduct professional communications and collaborations. This may include company details, business addresses, designated contact persons, professional email addresses,
telephone numbers, and other relevant business identifiers. No consumer or private individual data is collected or processed.
2. Purpose of Use
The information collected is used solely for legitimate business purposes. These purposes include maintaining communication, managing contracts and projects, ensuring operational efficiency, fulfilling legal obligations, and developing or improving services offered to our partners. All data is
used only within the scope of the business relationship and never for marketing activities unrelated to that cooperation.
3. Data Sharing
In certain cases, Circular Covers may engage trusted subcontractors, partners, or service providers to support our business operations. Where data sharing is necessary, it is done under strict confidentiality and contractual safeguards. All third parties acting on behalf of Circular Covers are
required to comply with equivalent data protection and information security standards and may not use the data for their own purposes.
4. Data Security
Circular Covers applies robust technical and organizational measures to protect all information against unauthorized access, alteration, or loss. These include encryption, secure communication protocols, restricted access control, and ongoing monitoring of our information security systems.
Data integrity, confidentiality, and availability are fundamental to our operations.
5. Data Retention
Business information is retained only for as long as required to fulfill contractual obligations, maintain records for legitimate business or legal purposes, or as required by applicable regulations. When information is no longer necessary, it is securely deleted or anonymized in accordance with our retention policy and legal requirements.
6. Rights and Contact
Although Circular Covers primarily handles business data, individuals acting as business contacts have the right to access, correct, or request deletion of their professional contact details. Requests can be submitted to info@circularcovers.com. Circular Covers will address such requests promptly, in line
with applicable data protection legislation.
7. Cookies and Analytics
Our digital platforms may use cookies and analytical tools to optimize performance and user experience. These technologies help us analyze website interactions and continuously improve our digital communication with business partners. Visitors can manage or disable cookies via browser settings at any time.
8. Updates to This Statement
This Privacy Statement is reviewed and updated periodically to reflect any changes in legal requirements, industry practices, or Circular Covers’ business operations. The most recent version will always be published on our website.
9. Contact
For any questions, concerns, or clarifications regarding this Privacy Statement or data management practices, please contact: info@circularcovers.com.
By engaging with Circular Covers, business partners acknowledge and support the principles outlined in this Privacy Statement. Circular Covers is dedicated to maintaining confidentiality, securing data, and fostering long-term relationships built on transparency, professionalism, and mutual trust. Together, we ensure that every collaboration is founded on integrity, responsibility, and respect for data privacy.
Den Helder, 28 October 2025
Circular Covers B.V.
Michiel Kraak
Managing Director
